Plan, record, track and manage your real estate leases and obligations. Organize payments, terms and conditions, critical dates, clauses, options, expenses and services so that you can review, analyze and make the decisions necessary to ensure cost-effective operations, alignment with core business strategy and adherence to regulatory mandates and accepted accounting principles. Specialized rent structures including percentage-based and indexed rents, accruals, expense reconciliation and financial reporting are all expertly managed to help you comply with regulations and reporting requirements.

Impact:

• Achieve global insight into your leased properties
• Make better-informed decisions on lease renewals, extensions, terminations, options and opportunities
• Compare and evaluate existing leases to inform future portfolio decisions
• Meet regulatory reporting requirements including Sarbanes Oxley.
• Avoid unnecessary expenses by thoroughly understanding terms, conditions and landlord vs. tenant responsibilities
• Ensure that deadlines and critical dates are met without exception

Capabilities:

• Manage global leases and charges from a single, consolidated repository
• Manage both capital and operating leases following industry or corporate best practices
• Manage both income and expense leases in a single environment
• Identify master and sub-leases and their relationships
• Process rent and charge payments, receipts, responsibilities, security deposits, and other financial activities
• Calculate and manage specialized rents such as indexed and percent-based rents
• Manage both recurring and one-time payments and charges
• Create tenant invoices or integrate with your financial system for invoicing
• Manage partial and past-due payments
• Track improvements, including budgets, expenses, landlord vs. tenant contributions, and other details
• Calculate straight-line averages for rents
• Manage lease-related insurance policies and details
• Retain a complete audit trail for every lease
• Track changes in status and terms
• Define and manage roles and responsibilities in Lease administration
• Enforce approval chains
• Record all relevant contact information with respect to each lease
• Keep responsible parties informed about critical dates and scheduled actions
• Track space details associated with leases